BPC is hiring! We are now looking for a part-time Office Administrator to help manage all facets of Bay Planning Coalition’s day-to-day operations. Please see the job description below for full details:
Office Administrator (part-time)
Job description:
The Office Administrator will play a key role in in the day-to-day operations of the Bay Planning Coalition by keeping the organization running smoothly by overseeing all office systems and working in close collaboration with BPC’s staff. The Office Administrator will lead office management for this small but highly productive nonprofit, and will directly support the CEO & Manger of Policy & Operations. This is a part-time position, and will be for 20-25 hours per week.
Qualifications
- 1-2 years of experience working in an office environment; Bachelor’s degree preferred.
- Excellent attention to detail. You approach each assignment with care and attention, no matter how small the task. You focus on details and can be depended on to complete every task accurately.
- Flexible, hands-on team player. You operate well in a changing environment. You are ready to wear many hats and figure things out. You have a willingness to get things done quickly and accurately, with a positive can-do attitude and sense of humor. You are a proactive problem solver, and work to improve processes to make the team more effective and the office more efficient.
- Excellent writing and research skills. Your written correspondence skills are impeccable, and you can communicate clearly through email correspondence with BPC members, associates, and government officials.
- Strong interpersonal skills.You enjoy supporting a team and are a welcoming presence for visitors to the office. You bring exceptional verbal and written communication skills and a professional mindset to every interaction.
- Proficient with technology.You are comfortable with Microsoft Office and basic troubleshooting of computers and printers. You appreciate the opportunity to develop a new skill and problem solve.
Specific Job Responsibilities Will Include:
General Office Management/Administrative:
- First point of contact for all incoming phone calls and office visitors.
- Manage all incoming and outgoing mail.
- Assist the CEO and Manager of Policy & Operations to organize, convene and, manage BPC’s Board of Directors and committee meetings, as well as all other BPC events.
- Manage all information technology including: software updates, security updates, network flow and filing, file backups, on-going maintenance and outside tech support as needed.
- Perform all job functions on remote server, and maintain essential documentation and records within server.
- Research and recommend cost-saving measures for all areas including: equipment, HR issues, office administration, consultants, and technical support.
- Maintain inventory of collateral and office supplies, maintain office equipment, and office tidiness.
- Help contribute to social media and website postings.
- Coordinate with service providers: Copier, Webmaster, Phone, etc.
- Technological proficiencies desired: Outlook, WordPress, TicketLeap, Vertical Response, Basecamp, Dropbox, Doodle, Paypal, Twitter, Facebook, LinkedIn, Google Analytics, Microsoft Word Excel, Power Point, Publisher, File Maker Pro
Event Planning
- Help coordinate and manage BPC educational events: expert briefings, workshops, and conferences, ranging in size from 40 – 350 people.
- Assist the CEO and Manage of Policy & Operations in managing all event logistics.
- Help support conference/event marketing via email blasts, social media, website, coordination with partner organizations, etc.
- Find and book caterers, vidoegraphers, sound engineers, etc., and confirm/manage all other event logistics.
- Responsible for event details such as name tags, attendance tracking, seating arrangements, meal choices, and event coordinating.
Marketing/Outreach:
- Continue to improve upon a robust marketing outreach program to highlight BPC issues, successes, business development and membership.
- Help manage mass email schedule to spread the word about BPC initiatives and events, including a monthly e-Newsletter.
- Help support daily website postings of relevant and timely news items and events of interest.
How to apply
Please email the following application materials to Austin Perez at bpcstaff@bayplanningcoalition.org. Please write your name and the title for this position (“Your name – Office Administrator”) in the subject line of your email. In your application, please include the following:
- Cover letter explaining your interest in the position and your available start date.
- Resume
- At least two references with contact information
Hours: Part-time (20-25 hours weekly), position available immediately.
Location: Oakland, CA
Compensation: Competitive nonprofit hourly salary, DOE
Tags: job
