Job Posting: BPC searching for Senior Administrative Assistant

This is an exciting full-time position for someone who is enthusiastic, a critical thinker, and seeks to expand knowledge and influence in improving the Bay’s planning and permitting process. The mission of the Bay Planning Coalition (BPC, is dedicated to promoting economic vitality with responsible environmental policies to enhance the quality of life in the San Francisco Bay Region (SF Bay). For more than 27 years, BPC has been a leader in building coalitions and consensus, and producing positive results to balance economic and environmental interests.  BPC is a membership-based, 501(c)4 non-profit organization that represents a broad spectrum of SF Bay businesses and governmental agencies, including the maritime industry, shoreline landowners, local government, homebuilders, professional service firms, labor unions, recreational boaters, and related organizations in the SF Bay. The Senior Administrative Assistant provides assistance in fulfilling the mission and goals set by the Board of Directors for the organization. The Assistant provides critical administrative, project management, and computer technology support. The Assistant also gleans, summarizes, and disseminates information essential to the Board of Directors, the staff, and the members of BPC.


*General office management, including: telephone support, answering email inquiries, document creation, and ensuring the office runs smoothly and efficiently.

*Support the Executive Director including: event planning – primarily for BPC’s annual conference/fundraiser, and several workshops – maintaining the calendar, setting appointments, arranging travel, conference call set-up, and special meeting logistics.

*Maintain BPC website, including adding daily news/calendar/events postings.

*Support the development of marketing outreach program to highlight issues, successes, business development and membership.

*Assist with general correspondence, mailings, and process thank you and other letters.

*Read and distribute staff email as needed, and design and send mass emails.

*Research and recommend cost-saving measures for all areas including: equipment, HR issues, office administration, consultants, and technical support.

*Manage all information technology including: software updates, security updates, network flow and filing, file backups, and outside tech support as needed.

*Maintain inventory of collateral and office supplies, maintain office equipment, and office tidiness.



*Excellent verbal and written communication skills.

*Excellent computer proficiency (Windows XP) with knowledge of MS Office, Outlook, Excel, Word, and PowerPoint; the internet and familiarity with networks, DSL, and security.

*Strong knowledge of Filemaker Pro databases and Adobe or other graphics software preferred.

*Familiarity with Google Calendar and Google Documents.

*Familiarity with WordPress and HTML a plus.

*Strong customer service orientation, excellent customer service skills.

*Attention to detail and ability to prioritize and work efficiently and effectively under pressure.  Proactive attitude and execution is a must!

*BA/BS required, and 3-5 years working in relevant administrative experiences.



*Competitive salary, DOE

*Possible Medical stipend

*Some Holidays and one week vacation after one year of service included

*Opportunities for growth and professional development


Please submit a cover letter with resume via email to:

John A. Coleman, Executive Director