Special Meeting of the Port of Oakland Board of Port Commissioners, December 2, 2013

 

J. CHRISTOPHER LYTLE

Executive Director

 

 

DANNY WAN

Port Attorney

 

 

ARNEL ATIENZA

Port Auditor

 

 

JOHN T. BETTERTON

Secretary of the Board

 

PORT OF OAKLAND

BOARD OF PORT COMMISSIONERS

530 Water Street i Oakland, California 94607

(510) 627-1696(w)i(510) 839-5104(f)iTDD/TTY  711

 

E-Mailboard@portoakland.com
Websitewww.portofoakland.com

 

AGENDA

CESTRA BUTNER
President
 
ALAN S. YEE

First Vice-President

 
EARL HAMLIN

Second Vice-President

 

MICHAEL COLBRUNO

Commissioner

 
JAMES W. HEAD

Commissioner

 

BRYAN R. PARKER

Commissioner

 

VICTOR UNO

Commissioner

 

 

 

 

SPECIAL Meeting of the Board of Port Commissioners

December 2, 2013 – 2:30 p.m.

Board Room – 2nd Floor

 

 

Board President, Ces Butner has called a Special Meeting of the Board of Port Commissioners to consider the following items:

 

 

ROLL CALL

 

 

 

 

 

Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner.

 

 

 

 

1.  CLOSED SESSION

 

 

 

 

 

Closed Session discussions and materials may not be disclosed to a person not entitled to receive it, unless the Board authorizes disclosure of that confidential information.

 

 

 

 

1.1

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION  (Pursuant to Paragraph (1) of Subdivision (d) of California Code Section 54956.9):

 

 

 

 

 

CMC Food Services LLC And NNF Grewal, Inc., V. Port Of Oakland, Et Al.; Alameda County Superior Court Case No.:  RG13685134

 

 

 

 

1.2

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION  (Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of California Government Code Section 54956.9 3 Matters

 

 

 

 

1.3

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION  (Significant Exposure to Litigation Pursuant to Paragraph (3) of Subdivision (d) of California Government Code Section 54956.9 1 matter

 

 

 

           

 

 

1.4

PUBLIC EMPLOYEE PERFORMANCE EVALUATION – (Pursuant to California Government Code Section 54957).

 

 

 

 

 

Title:

 Executive Director: Chris Lytle

 

 

Title:

 Port Attorney

 

 

 

 

 


ROLL CALL/OPEN SESSION (Approximately 4:30 p.m.)

 

 

Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner.

 

 

CLOSED SESSION REPORT

 

 

 

The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.

 

 

2.  CONSENT ITEMS

 

 

 

Action by the Board under “Consent Items” means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.

 

 

2.1

Ordinance No.  4263, 2nd Reading Of Ordinance Approving And Authorizing The Executive Director To Renew The Lease With BNSF Railway Company For The Joint Intermodal Terminal.

 

 

2.2

Ordinance No.  4264, 2nd Reading Of Ordinance Authorizing The Executive Director To (1) Amend The Berths 60-63 Marine Terminal Non-Exclusive Preferential Assignment Agreement With SSA Terminals; And  (2) Execute A Clarifying Amendment To The Berths 55-56 Non Exclusive Preferential Assignment Agreements With SSA Terminals (Oakland), LLC.

 

 

3.  MAJOR PROJECTS

 

 

 

This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.

 

 

4.  BUDGET & FINANCE

 

 

 

This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.

 

 

5.  STRATEGY & POLICY

 

 

 

 

 

This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.

 

 

 

 

5.1

Ordinance:  Ordinance Approving And Adopting The Port Of Oakland Sunshine Ordinance Establishing Requirements For Noticing, Agendizing And Posting Of Agenda-Related Materials For Board Of Port Commissioners Meetings (Port Attorney)

 

 

 

 

5.2

Report:  Information Report on RFP/Bid Process for Selecting Service Vendors, Using the Selection Process for Security Service Contract As An Illustrative Example.  (Maritime)

 

         

 

6.  REMAINING ACTION ITEMS

 

 

 

Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.

 

 

7.  UPDATES/ANNOUNCEMENTS

 

 

 

The President, Members of the Board and the Executive Director will report on noteworthy events occurring since the last Board Meeting.

 

 

8.  SCHEDULING

 

 

This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings

 

OPEN FORUM

 

 

 

The Board will receive public comment on non-agenda items during this time.  Please fill out a speaker card and present it to the Secretary of the Board.

 

 

ADJOURNMENT

 

 

 

The next Regular Meeting of the Board will be held on December 12, 2013 at 1:00 PM

 

 

 

 

 

 

 

 

                                   

 

 

 


PUBLIC PARTICIPATION

 

To Speak on an Agenda Item

 

You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting or immediately after conclusion of Closed Session.  Cards received after the start of the meeting will be treated as a single request to speak in Open Forum.  All speakers will be allotted a minimum of one minute.

 

To Receive Agendas & Related Materials

 

Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at:

(510) 627-1696, or visit our web page at: www.portofoakland.com

 

To receive Port Agendas and Agenda Related Materials by email, please email your request to: jbetterton@portoakland.com

 

Disability Related Modifications

 

Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.

 

    John Betterton, Secretary of the Board

    530 Water Street, Oakland, CA 94607

    jbetterton@portoakland.com

    (510) 627-1696

 

Language & Interpretive Services

 

As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits.  To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.

 

    Daria Edgerly, Assistant Secretary of the Board

    530 Water Street, Oakland, CA 94607

    dedgerly@portoakland.com

    (510) 627-1337

 

Scented Products

 

Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.

 

Commissioner’s Statement of Intention

 

We are a governing Board whose authority lies with the entirety of the Board.

 

We govern in accordance with our fiduciary duty to the Port of Oakland.

 

We conduct ourselves with clarity and transparency, grounded in the principles of integrity, trust and respect.

 

We reach our decisions through candid, open and deliberative debate and hold both staff and ourselves accountable for implementing them.