Port of Oakland Board of Commissioners Meeting Agenda, December 12, 2013

 

J. CHRISTOPHER LYTLE

Executive Director

 

 

DANNY WAN

Port Attorney

 

 

ARNEL ATIENZA

Port Auditor

 

 

JOHN T. BETTERTON

Secretary of the Board

 

PORT OF OAKLAND

BOARD OF PORT COMMISSIONERS

530 Water Street i Oakland, California 94607

(510) 627-1696(w)i(510) 839-5104(f)iTDD/TTY  711

 

E-Mailboard@portoakland.com
Websitewww.portofoakland.com

 

AGENDA

CESTRA BUTNER
President
 
ALAN S. YEE

First Vice-President

 
EARL HAMLIN

Second Vice-President

 

MICHAEL COLBRUNO

Commissioner

 
JAMES W. HEAD

Commissioner

 

BRYAN R. PARKER

Commissioner

 

VICTOR UNO

Commissioner

 

 

 

 

Meeting of the Board of Port Commissioners

December 12, 2013 – 1:00 p.m.

Board Room – 2nd Floor

 

 

 

 

ROLL CALL

 

 

 

 

 

Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner.

 

 

 

 

1.  CLOSED SESSION

 

 

 

 

 

Closed Session discussions and materials may not be disclosed to a person not entitled to receive it, unless the Board authorizes disclosure of that confidential information.

 

 

 

 

1.1

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION  (Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of California Government Code Section 54956.9 4 Matters

 

 

 

 

1.2

CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Pursuant to California Government Code Section 54956.8):

 

 

 

 

 

Property:

 Berths 25-26

 

 

Negotiating Parties:

 Port of Oakland and Ports America Outer Harbor Terminal

 

 

Agency Negotiator:

Executive Director, J. Christopher Lytle; Acting Director of Maritime, Jean Banker and Port Attorney, Danny Wan

 

 

Under Negotiation:

Price and Terms of Tenancy

 

 

 

 

 

1.3

PUBLIC EMPLOYEE PERFORMANCE EVALUATION – (Pursuant to California Government Code Section 54957):

 

 

 

 

 

 

Title:

Port Attorney

 

 

 

 

             

 

 

1.4

CONFERENCE WITH LABOR NEGOTIATORS– (Pursuant to California Government Code Section 54957.6):

 

 

 

 

Employee Organization:

International Federation Of Professional And Technical Engineers, Local 21 (“Local 21 IFPTE”)

 

 

 

 


ROLL CALL/OPEN SESSION (Approximately 3:00 p.m.)

 

 

Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner.

 

 

CLOSED SESSION REPORT

 

 

 

The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.

 

 

2.  CONSENT ITEMS

 

 

 

Action by the Board under “Consent Items” means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.

 

 

2.1

Ordinance:  Extension Of Month-To-Month Space Assignment Agreements That Have Been In Effect For More Than One Year As Of December 12, 2013  (Maritime)

 

 

2.2

Resolution:  Authorize Executive Director To Negotiate And Execute A Supplemental Agreement And End User License Agreement For Radar Data Access At The Oakland International Airport And Other Associated Actions. (Aviation)

 

 

2.3

Resolution:  Adoption Of A Resolution Approving A Second Amendment To Sublease And Operating Agreement Between Oakland Golf, LLC And The City Of Oakland Resulting In Estimated Review Of Approximately $149,176 (Metropolitan Golf Links At 10051 Doolittle Drive) (Aviation)

 

 

2.4

Resolution:  Increase in Maximum Compensation for Agreement with American Maritime Group  (Maritime)

 

 

2.5

Ordinance:  2nd Reading Of An Ordinance Approving And Adopting The Port Of Oakland Sunshine Ordinance Establishing Requirements For Noticing, Agendizing And Posting Of Agenda-Related Materials For Board Of Port Commissioners Meetings (Port Attorney)

 

 

2.6

Minutes:  Approval Of The Minutes For The Regular Meetings Of October 24, 2013 And November 14, 2013. (Board Secretary)

 

 

2.7

Report:  Executive Director Awards of Recent Public Works and Professional Services Contracts for the Period from May 2013 through October 2013  (Engineering)

 

 

3.  MAJOR PROJECTS

 

 

 

This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.

 

 

3.1

Report:  Shore Power  Update (Maritime)

 

 

3.2

Report:  Energy Innovation Study (Environmental/External Affairs)

 

 

4.  BUDGET & FINANCE

 

 

 

This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.

 

 

4.1

Resolution:  Authorization To Renew The Owner Controlled Insurance Program (“OCIP”) For Three Years Beginning As Soon As Possible (Approximately February 1, 2014), And Related Actions.

 

 

4.2

Report:  Comprehensive Annual Financial Report For Year Ended June 30, 2013

 

 

4.3

Report:  Management Letter For Year Ended June 30, 2013

 

 

5.  STRATEGY & POLICY

 

 

 

 

 

This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.

 

 

 

 

5.1

Report:  Renewable Energy Procurement Update (Engineering) 

 

 

 

 

5.2

Resolution:  Adoption Of First Amended And Restated Renewable Energy Resource Procurement Plan  (Engineering) 

 

 

 

 

5.3

Resolution:  Authorization To Execute Renewable Energy Certificate Transfer Agreement With Northern California Power Agency   (Engineering) 

 

 

 

 

6.  REMAINING ACTION ITEMS

 

 

 

Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.

 

 

6.1

Resolution:  Authorization To Upgrade The Audio System For The Board Room Located At 530 Water Street, Oakland, California (Board Secretary/CRE/IT)

 

 

6.2

Ordinance:  Authorization To Extend Lease With Ports America Outer Harbor Terminal, LLC For The Berths 25/26 Marine Terminal For Six Months, Through June 30, 2014 (Maritime)     

 

 

6.3

Ordinance:  Five-Year Extension Of License And Concession Agreement With Piedmont Hawthorne Aviation, LLC D/B/A Landmark Aviation (Aviation)

 

 

6.4

Ordinance:  Approval Of A Second Amendment To Lease Of The Lease Between Port Of Oakland And Southwest Airlines Co. Dated February 1, 2014 (501 Alan Shepard Way) (Aviation)

 

 

6.5

Ordinance:  Authorization To Amend Port Ordinance 3634 To Adjust Certain North Field Rates And To Adopt An Ordinance To Authorize A Five-Year Extension Of Multiple Agreements With General Aviation Tenants (Aviation)

 

 

6.6

Ordinance:  First Reading Of An Ordinance Approving A Space/Use Permit For Non-Exclusive Retain And Duty Free Concession Privileges With World Duty Free Group North America And Adoption Of A Resolution Approving An Amendment To The Space/Use Permit For Non-Exclusive Food, Beverage, Retain And Duty Free Concession Privileges With Host International, Inc. (Aviation)

 

7.  UPDATES/ANNOUNCEMENTS

 

 

 

The President, Members of the Board and the Executive Director will report on noteworthy events occurring since the last Board Meeting.

 

 

8.  SCHEDULING

 

 

This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings

 

 

8.1

Resolution:   Resolution Adopting A Schedule For Regular Meetings Of The Board Of Port Commissioners For The Calendar Year 2014 (Board)

 

 

OPEN FORUM

 

 

 

The Board will receive public comment on non-agenda items during this time.  Please fill out a speaker card and present it to the Secretary of the Board.

 

 

ADJOURNMENT

 

 

The next Regular Meeting of the Board will be held on January 23, 2014

 

PUBLIC PARTICIPATION

 

To Speak on an Agenda Item

 

You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting or immediately after conclusion of Closed Session.  Cards received after the start of the meeting will be treated as a single request to speak in Open Forum.  All speakers will be allotted a minimum of one minute.

 

To Receive Agendas & Related Materials

 

Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at:

(510) 627-1696, or visit our web page at: www.portofoakland.com

 

To receive Port Agendas and Agenda Related Materials by email, please email your request to: jbetterton@portoakland.com

 

Disability Related Modifications

 

Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.

 

    John Betterton, Secretary of the Board

    530 Water Street, Oakland, CA 94607

    jbetterton@portoakland.com

    (510) 627-1696

 

Language & Interpretive Services

 

As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits.  To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.

 

    Daria Edgerly, Assistant Secretary of the Board

    530 Water Street, Oakland, CA 94607

    dedgerly@portoakland.com

    (510) 627-1337

 

Scented Products

 

Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.

 

Commissioner’s Statement of Intention

 

We are a governing Board whose authority lies with the entirety of the Board.

 

We govern in accordance with our fiduciary duty to the Port of Oakland.

 

We conduct ourselves with clarity and transparency, grounded in the principles of integrity, trust and respect.

 

We reach our decisions through candid, open and deliberative debate and hold both staff and ourselves accountable for implementing them.